The We Recruit AG (also «we,» «us») collects and processes personal data that concern you but also other individuals («third parties»). We use the word «data» here interchangeably with «personal data.»

In this Privacy Notice, we describe what we do with your data when you use we-recruit.ch, our other websites or apps («website»), obtain services or products from us, interact with us in relation to a contract, communicate with us, or otherwise deal with us. When appropriate, we will provide a just-in-time notice to cover any additional processing activities not mentioned in this Privacy Notice. In addition, we may inform you about the processing of your data separately, for example, in consent forms, terms and conditions, additional privacy notices, forms, and other notices.

Suppose you disclose or share data with us about other individuals, such as family members, co-workers, etc.. In that case, we assume that you are authorized to do so and that the relevant data is accurate. When you share data about others with us, you confirm that. Please make sure that these individuals have been informed about this Privacy Notice.

This Privacy Notice is aligned with the EU General Data Protection Regulation («GDPR»), the Swiss Data Protection Act («DPA»), and the revised Swiss Data Protection («revDPA»). However, the application of these laws depends on each case.

The We Recruit AG, Dreikönigstrasse 55, CH-8002 Zürich, is the controller for We Recruit AG’s processing under this Privacy Notice, unless we tell you otherwise in an individual case, for example, in additional privacy notices, on a form, or in a contract.

You may contact us for data protection concerns and to exercise your rights under Section 11 as follows:

We Recruit AG
Dreikönigstrasse 55
CH-8002 Zürich

We handle multiple categories of data concerning you. The primary types are outlined below:

Technical Data: When engaging with our website or other digital platforms, we record the IP address of your device along with additional technical information to maintain the functionality and security of these platforms. This includes logs of system usage. To ensure platform efficiency, we might associate an individual code with you or your device, such as a cookie (refer to Section 12 for more). As standalone, technical data doesn't allow us to deduce your identity. However, this data can be combined with other data types and possibly associated with you, especially in scenarios like user accounts, sign-ups, access permissions, or contract execution.

Registration Data: Some services, like newsletters, necessitate user accounts or registrations, either directly with us or via third-party service providers. Here, you're required to share specific information, and we also capture data about service utilization. Redeeming vouchers from the We Recruit AG group with us might entail sharing particular details. When we issue a voucher valid with a partner, specific registration data might be exchanged (see Section 7). Access to some premises might involve sharing registration data, potentially even biometric data based on the control system.

Communication Data: Interaction with us via contact forms, emails, phone calls, chat, letters, etc., results in the collection of exchanged data, encompassing your contact details and communication metadata. If conversations, like phone calls or video chats, are recorded (for quality or training purposes), we'll inform you. Such recordings adhere to our internal guidelines. Any active recording will be indicated, and if you prefer not to be recorded, you can convey your preference or exit the session.

Master Data: This refers to foundational data essential for our contractual dealings, business relationships, or marketing endeavors. Examples include names, contact details, roles, bank data, birth dates, customer interactions, power of attorney, consent forms, and more. We process this data when you're a client, a business connection, or an affiliate of one. This data is sourced from you, entities you're associated with, third parties, public records, and online mediums (websites, social media, etc.).

Contract Data: Data about contract initiation or execution is captured. This includes contract details, services availed, pre-contract data, requisite data for contract fulfillment, and feedback. This data is typically sourced from you, our partners, third parties integral to the contract, external sources (like credit check agencies), and public platforms.

Behavioral and Preference Data: To enhance our offerings and ensure they resonate with you, we gather and analyze data about your behavior and inclinations. This involves evaluating your interactions with us, possibly enriched with third-party data, even from public domains. Examples include gauging the likelihood of you availing certain services or predicting specific behaviors. Details about how tracking is executed on our website are elaborated on in Section 12.

Other Data: In various contexts, we gather additional data about you. For instance, during legal proceedings, data about health protection, or from media like photos, videos, or audio where you might be identifiable. Details like building access, event participation, system usage, etc., are also recorded. The retention duration for such data varies and is confined to the necessary time frame.

You supply a significant portion of the data covered in Section 3. While there's no compulsion to share data, specific scenarios might mandate it, like legal obligations, contractual requirements, or for accessing particular services or platforms. Regarding behavioral and preference data, you can usually dissent or withhold consent. We also accrue data from public avenues (like debt collection registries, land records, business directories, media, or online spaces) or receive it from public entities and various third parties (such as credit bureaus, data brokers, partner entities, digital analytics services, etc.), provided it's lawful.

We process your data for the purposes explained below. Further information is set out in Sections 12 and 13 for online services. These purposes and their objectives represent the interests of us and potentially of third parties. You can find further information on the legal basis of our processing in Section 5.

We process your data for purposes related to communication with you, in particular about responding to inquiries and the exercise of your rights (Section 11) and to enable us to contact you in case of queries. For this purpose, we use, in particular, communication data, master data, and registration data about offers and services that you use. We keep this data to document our communication with you for training, quality assurance, and follow-up inquiries.

We process data for the conclusion, administration, and performance of contractual relationships.

We process data for marketing purposes and relationship management, for example, to send our customers and other contractual partners personalized advertising for products and services from We Recruit AG and from third parties (for example, from advertising partners). This may happen in the form of newsletters and other regular contacts (electronically, by e-mail, or by telephone), through different channels for which we have contact information from you, but also as part of marketing campaigns (for example, events, contests, etc.) and may also include free services (for standard invitations, etc.). You can object to such contacts at any time (see at the end of this Section 4) or refuse or withdraw consent to be contacted for marketing purposes. With your permission, we can target our online advertising on the internet more specifically to you (see Section 12).

We further process your data for market research, to improve our services and operations, and for product development.

We may also process your data for security and access control purposes.

We process personal data to comply with laws, directives, and recommendations from authorities and internal regulations («Compliance»).

We also process data for risk management and as part of our corporate governance, including business organization and development.

We may process your data for further purposes, for example, as part of our internal processes and administration or for quality assurance and training.

Where we ask for your consent for certain processing activities (for example, for the processing of sensitive personal data, for marketing mailings, for personalized motion profiles, and for advertising management and behavior analysis on the website), we will inform you separately about the relevant processing purposes. You may withdraw your consent at any time with effect for the future by providing us written notice (by mail) or, unless otherwise noted or agreed, by sending an e-mail to us; see our contact details in Section 2. For withdrawing consent for online tracking, see Section 12. Where you have a user account, you may withdraw consent or contact us through the relevant website or other service, as applicable. Once we have received notification of withdrawal of consent, we will no longer process your information for the purpose(s) you consented to unless we have another legal basis to do so. Withdrawal of consent does not, however, affect the lawfulness of the processing based on the consent before withdrawal.

Where we do not ask for consent for processing, the processing of your personal data relies on the requirement of the processing for initiating or performing a contract with you (or the entity you represent) or on our or a third-party legitimate interest in the particular processing, in particular in pursuing the purposes and objectives set out in Section 4 and in implementing related measures. Our legitimate interests also include compliance with legal regulations insofar as this is not already recognised as a legal basis by applicable data protection law (for example, in the case of the GDPR, the laws in the EEA, and the case of the DPA, Swiss law). This also includes the marketing of our products and services, the interest in better understanding our markets, and in managing and further developing our company, including its operations, safely and efficiently.

Where we receive sensitive personal data (for example, health data, data about political opinions, religious or philosophical beliefs, and biometric data for identification purposes), we may process your data on other legal bases, for example, in the event of a dispute, as required in relation to potential litigation or for the enforcement or defense of legal claims. In some cases, other legal bases may apply, which we will communicate separately as necessary.

We may automatically evaluate personal aspects relating to you («profiling») based on your data (Section 3) for the purposes set out in Section 4, where we wish to determine preference data, but also to detect misuse and security risks, to perform statistical analysis or for operational planning. We may also create profiles for these purposes, i.e., we may combine behavioral and preference data, but also master data, contract data, and technical data relating to you to better understand you as a person with your various interests and other characteristics. We may also create anonymous and – with your consent – personalized motion profiles of you.

In both cases, we pay attention to the proportionality and reliability of the results and take measures against misuse of these profiles or profiling. Where these can produce legal effects concerning you or similarly significantly affect you, we generally ensure human review.

In certain situations, it may be necessary for the efficiency and consistency of decision-making processes that we automate discretionary decisions that produce legal effects concerning you or similarly significantly affect you («automated individual decisions»). In these cases, we will inform you accordingly and take the measures the applicable law requires.

About our contracts, the website, our services and products, our legal obligations, or otherwise with protecting our legitimate interests and the other purposes set out in Section 4, we may disclose your data to third parties, in particular to the following categories of recipients:

Service providers: We work with service providers in Switzerland and abroad who process your data on our behalf or as joint controllers with us or who receive data about you from us as separate controllers (for example, IT providers, shipping companies, advertising service providers, login service providers, or address verification providers). This may include health data. For the service providers used for the website, see Section 12. Key service providers in the IT area are Google, Bullhorn, DocuSign, Swiss Salary, Easy Rapport, and Fluent Form.

Contractual partners, including customers: This refers to customers (for example, service recipients) and our other contractual partners, as this data disclosure results from these contracts. For example, they receive registration data about issued and redeemed invitations, etc. If you work for one of these contractual partners, we may also disclose your data to that partner.

Authorities: We may disclose personal data to agencies, courts, and other sources in Switzerland and abroad if we are legally obliged or entitled to make such disclosures or if it appears necessary to protect our interests. These authorities act as separate controllers.

Other persons: This means other cases where interactions with third parties follow from the purposes set out in Section 4, for example, service recipients, the media, and associations in which we participate or if you are included in one of our publications.

All these categories of recipients may involve third parties, so your data may also be disclosed to them. We can restrict the processing by certain third parties (for example, IT providers) but not by others (for example, authorities, banks, etc.).

We reserve the right to make such disclosures, even of secret data (unless we have expressly agreed with you that we will not disclose such data to certain third parties, except if we are required to do so by law). Notwithstanding the foregoing, your data will continue to be subject to adequate data protection in Switzerland and the rest of Europe, even after disclosure. For disclosure to other countries, the provisions of Section 8 apply. If you do not wish specific data to be disclosed, please let us know so we can review if and to what extent we can accommodate your concern (Section 2).

In addition, we enable certain third parties to collect personal data from you on our website and at events organized by us (for example, press photographers, providers of tools on our website, etc.). Where we have no control over these data collections, these third parties are the sole controllers. If you have concerns or wish to exercise your data protection rights, don't hesitate to contact these third parties directly. See Section 12 for the website.

As explained in Section 7, we disclose data to other parties. These are not all located in Switzerland. Your data may, therefore, be processed both in Europe and in the USA, in exceptional cases, in any country in the world.

Suppose a recipient is located in a country without adequate statutory data protection. In that case, we require the recipient to undertake to comply with data protection (for this purpose, we use the revised European Commission’s standard contractual clauses, which can be accessed here, unless the recipient is subject to a legally accepted set of rules to ensure data protection and unless we cannot rely on an exception. An exception may apply, for example, in the case of legal proceedings abroad, but also in cases of overriding public interest or if the performance of a contract requires disclosure, if you have consented, or if data has been made available generally by you. You have not objected to the processing.

Please note that data exchanged via the internet is often routed through third countries. Your data may, therefore, be sent abroad even if the sender and recipient are in the same country.

We process your data for as long as our processing purposes, the legal retention periods, and our legitimate interests in the documentation and keeping evidence require it, or storage is a technical requirement. You will find further information on the respective storage and processing periods for the individual data categories in Section 3 and for cookies in Section 12. If there are no contrary legal or contractual obligations, we will delete or anonymise your data once the storage or processing period has expired as part of our usual processes.

We take appropriate security measures to maintain the required security of your data and ensure its confidentiality, integrity, and availability to protect it against unauthorized or unlawful processing and mitigate the risk of loss, accidental alteration, unauthorized disclosure, or access.

Applicable data protection laws grant you the right to object to the processing of your data in some circumstances, in particular for direct marketing purposes, for profiling carried out for direct marketing purposes, and other legitimate interests in the processing.

To help you control the processing of your data, you have the following rights about our data processing, depending on the applicable data protection law:

• The right to request information from us as to whether and what data we process from you;

• The right to have us correct data if it is inaccurate;

• The right to request the erasure of data;

• The right to request that we provide specific personal data in a commonly used electronic format or transfer it to another controller;

• The right to withdraw consent, where our processing is based on your consent;

• The right to receive, upon request, further information that is helpful for the exercise of these rights;

• The right to express your point of view in case of automated individual decisions (Section 6) and to request that a human review the decision.

If you wish to exercise the rights mentioned above in relation to us, don't hesitate to contact us in writing at our premises or, unless otherwise specified or agreed, by e-mail; you will find our contact details in Section 2. For us to be able to prevent misuse, we need to identify you (for example, using a copy of your ID card, unless identification is not possible otherwise).

You also have these rights about other parties that cooperate with us as separate controllers – don't hesitate to contact them directly if you wish to exercise your rights regarding their processing. You will find information on our key partners and service providers in Section 7 and additional details in Section 12.

Please note that conditions, exceptions, or restrictions apply to these rights under applicable data protection law (for example, to protect third parties or trade secrets). We will inform you accordingly, where applicable.

If you disagree with the way we handle your rights or with our data protection practices, please let us or our Data Protection Officers (Section 2) know. Suppose you are located in the EEA, the United Kingdom, or in Switzerland. In that case, you also have the right to complain to the competent data protection supervisory authority in your country. You can find a list of references in the EEA here. You can reach the UK supervisory authority here. You can get the Swiss supervisory authority here.

We use various techniques on our website that allow us and third parties engaged by us to recognize you while using our website and possibly to track you across several visits. This Section informs you about this.

In essence, we wish to distinguish access by you (through your system) from access by other users so that we can ensure the website's functionality and carry out analysis and personalization. We do not intend to determine your identity, even if that is possible where we or third parties engaged by us can identify you by combination with registration data. However, even without registration data, the technologies we use are designed in such a way that you are recognized as an individual visitor each time you access the website, for example, by our server (or third-party servers) that assign a specific identification number to you or your browser (so-called «cookie»).

We use these technologies on our website and may allow certain third parties to do so. Depending on the purpose of these technologies, we may ask for consent before they are used. To manage or view your current settings, please refer to the settings or preferences section on our website. Additionally, you can set your browser to block or deceive certain types of cookies or alternative technologies or delete existing ones. You can also add software to your browser that blocks certain third-party tracking. More information can be found on the help pages of your browser (usually with the keyword «Privacy») or the websites of the third parties set out below.

We distinguish the following categories of «cookies» (including other technologies such as fingerprinting):

Necessary cookies

Some cookies are necessary for the functioning of the website or specific features. For example, they ensure that you can move between pages without losing information that was entered in a form. They also ensure that you stay logged in. These cookies exist temporarily only («session cookies»). If you block them, the website may not work correctly. Other cookies are necessary for the server to store options or information (which you have entered) beyond a session (i.e., a visit to the website) if you use this function (for example, language settings, consents, automatic login functionality, etc.). These cookies have an expiration date of up to 24 months.

Functional cookies

To optimize our website and related offers and better adapt them to the users' needs, we use cookies to record and analyze the use of our website, potentially beyond one session. We use third-party analytics services for this purpose. We have listed them below. Before we use such cookies, we ask for your consent. You can withdraw consent at any time through the cookie settings. Performance cookies also have an expiration date of up to 24 months. Details can be found on the websites of the third-party providers.

Advertising cookies

We Recruit AG, and our advertising partners aim to target advertising as precisely as possible, i.e., only showing it to those we wish to address. We have listed our advertising partners below. For this purpose, we and our advertising partners – if you consent – use cookies that can record the content that has been accessed or the contracts that have been concluded. This allows us and our advertising partners to display advertisements we think will interest you on our website and other websites that display advertisements from us or our advertising partners. These cookies have an expiration period of a few days to 12 months, depending on the circumstances. If you consent to using these cookies, you will be shown related advertisements. If you disagree, you will still see advertisements, but they may not be as relevant.

In addition to marketing cookies, we use other technologies to control online advertising on other websites and thereby reduce advertising wastage. For example, we may transmit the e-mail addresses of our users, customers, and other persons to whom we wish to display advertisements to operators of advertising platforms (for example, social media). If these persons are registered with the same e-mail address (which the advertising platforms determine by a matching process), the providers display our advertisements specifically to these persons. The providers do not receive personal e-mail addresses of persons not already known to them. In the case of known e-mail addresses, however, they learn that these persons are in contact with us and the content they have accessed.

We may also integrate additional third-party offers on our website, especially from social media providers. These offers are deactivated by default. As soon as you activate them (for example, by clicking a button), these providers can determine that you are using our website. If you have an account with that social media provider, it can assign this information and track your use of online offers. These social media providers process this data as separate controllers.

We currently use offers from the following service providers and advertising partners (where they use data from you or cookies set on your computer for advertising purposes):

Learn more about LinkedIn's cookie and Ads policy here.
Learn more about YouTube's policy about cookies and Ads here.
Learn more about Google Cookie policy here.

Analytics cookies

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.

We currently use offers from the following service providers:

Google Analytics:

Google Ireland Ltd. (located in Ireland) is the provider of the service «Google Analytics» and acts as our processor. Google Ireland relies on Google LLC (located in the United States) as its sub-processor (both «Google»). Google collects information about the behaviour of visitors to our website (duration, page views, geographic region of access, etc.) through performance cookies (see above) and creates reports for us about the use of our website. We have configured the service so that IP addresses of visitors are truncated by Google in Europe before forwarding them to the United States, ensuring they cannot be traced back. We have turned off the «Data sharing» and the «Signals option.» Although we assume that the information we share with Google is not personal data for Google, it may be possible that Google can draw conclusions about the identity of visitors based on the data collected, create personal profiles, and link this data with the Google accounts of these individuals for its purposes. If you consent to the use of Google Analytics, you expressly agree to any such processing, including the transfer of your data to the United States and other countries.

Information about data protection with Google Analytics can be found here, and if you have a Google account, more details about Google’s processing can be found here.
LinkedIn: Learn more about LinkedIn's cookie policy here. Find LinkedIn Cookie policy here.
Hotjar: Learn more about Hotjar's cookie policy here. Here, you can find Hotjar's Privacy policy.

We may operate pages and other online presences («fan pages», «channels», «profiles», etc.) on social networks and other platforms operated by third parties and collect data about you as described in Section 3 and below. We receive this data from you and the platforms when you interact with us through our online presence (for example, when you communicate with us, comment on our content, or visit our online presence). Simultaneously, the platforms analyze your use of our online presence and combine this data with other data they have about you (for example, about your behaviour and preferences). They also process this data for their purposes, primarily for marketing and market research (e.g., to personalize advertising) and to manage their platforms (e.g., determining what content they show you). In these actions, they act as separate controllers.

We process this data for the purposes outlined in Section 4, particularly for communication, marketing (including advertising on these platforms, see Section 12), and market research. Information about the applicable legal basis can be found in Section 5. We may disseminate content you publish (like comments on an announcement), for instance, as part of our advertising on the platform or elsewhere. Either We Recruit AG or the operators of the platforms may delete or restrict content from or about you following their terms of use (such as inappropriate comments).

For additional details on the platform operators' processing, please refer to the privacy information of the pertinent platforms. There, you can also learn about the countries where they process your data, your rights of access and data erasure, other data subject rights, and how to exercise them or obtain more information. We currently use the following platforms:

LinkedIn: On LinkedIn, we operate the page https://www.linkedin.com/company/we-recruit-ch.
You can read the privacy policy here.
YouTube: On YouTube, we operate the page https://www.youtube.com/@we-recruit.
You can read the privacy policy here.